Vanderbilt Summer Academy (VSA)
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Check-in/Check-out and Travel Information for Admitted VSA Students & Familes
Please look at the information for your session as there are different check-in and check-out dates & times for each session.
For students who are traveling alone by air, VSA staff will arrange to meet students at the Nashville airport and transport them to campus. Transportation fees apply for this service: $50 round trip or $25 one way. A week or so before the start of your session, you will receive an email with travel instructions. It will indicate names and contact information of the VSA staff members who will be at the airport as well as what to do upon arrival at the airport. See your session section below for flight-scheduling guidelines.
A note on official “Unaccompanied Minor” status: Airlines have widely varying policies and age-limits on this. Check with your airline to determine whether or not they will require “UM” status for your child. Fees/restrictions often apply and could cause delays at travel times if a required fee is unpaid.
Students who are traveling by air with a family member will be responsible for their own transportation to/from campus either by cab or rental car, both of which are easily accessible form the airport terminal. A transportation form detailing this information will be included in your VSA Welcome Packet.
SESSION I
CHECK-IN Sunday June 7th. 3:00-5:00 p.m. central time, Stambaugh House Lobby. (Note that check-in will not be permitted before 3:00 p.m.)
For students traveling by air: please arrange a flight that arrives in
Nashville between 2:00-4:00 p.m. Central Time.
CHECK-OUT Friday, June 12th. 1:00 p.m. -3:00 p.m. Stambaugh House Lobby. (Note
that Stambaugh House will close at 3:00 p.m. All students must depart by 3:00.)
Students departing by air: Please arrange a flight that depart Nashville between 2:00-4:00 p.m.
SESSION II
CHECK-IN Sunday June 14th. 3:00-5:00 p.m. central time, Stambaugh House Lobby.
(Note that check-in will not be permitted before 3:00 p.m.)
Students traveling by air should arrange a flight that arrives in
Nashville between 2:00-4:00 p.m. Central Time.
CHECK-OUT Saturday, June 27th. 9:00 a.m. – 12:00 p.m. (Note that Stambaugh House closes at noon on check-out days. All students must depart by noon.)
Students departing by air should arrange a flight that departs Nashville
between 10:00 a.m. – 12:00 p.m.
SESSION III
CHECK-IN Sunday July 5th. 3:00-5:00 p.m. central time, Stambaugh House Lobby.
(Note that check-in will not be permitted before 3:00 p.m.)
Students traveling by air should arrange a flight that arrives in
Nashville between 2:00-4:00 p.m. Central Time.
CHECK-OUT Saturday, July 25th. 9:00 a.m. – 12:00 p.m. (Note that Stambaugh House closes at noon on check-out days. All students must depart by noon.)
Students departing by air should arrange a flight that departs Nashville
between 10:00 a.m. – 12:00 p.m.
THE VSA WELCOME PACKET - Return forms by May 15, 2009
The VSA welcome packet includes a wealth of information to help you prepare for your time at VSA. The packet includes driving directions to check-in and a packing list. It also contains the following forms which you will need to complete and return to us. Downloadable versions of these forms are available via the links below.
Welcome Packet Checklist
Transportation Form
Arete Interest Form
Permission and Release
Media Release
Student Handbook Agreement
Consent to Treat a Minor
Health History Form
Physician’s Statement of General Health*
*The Physician’s Statement of General Health requires that the student’s physician’s office provide immunization records and attest to the student’s general health. We recommend that you check with your physician’s office ahead of time to determine whether or not your physician will require an appointment before providing this information for you.
